July 2009 Created for V4.0 (Windows) from previous manual. (Intro.htm)
Return to Index or go to next page. (Installation)
0.1 Fair Warnings
The CMS program will give you more information so that you can make better management decisions. It will not automatically run your shop.
The program will tell you the fast and slow moving stock, but it will not tell how to move the slow stock.
The program will tell you how much and what stock is disappearing but it will not tell you the preventative action needed.
0.2 How to Get Started
Install the training program (step 1.2) onto a computer and work through the operators training (steps 2 to 4) to see how the program works. Now try out the functions in the manager menu to see how they work. Once you know how the program operates then you can start using it in your shop.
You could enter all your stock into the computer before starting the program but it would probably be better to start using the 'CMS' program as a cash register and then add stock when you get time. Read section 5.1 and the subsection about departments. You may use department code 'A' for Groceries without cost prices and 'N' for groceries with cost prices. Then create a new stock item as:
|
Bar-code: |
A |
|
Item |
Groceries |
|
Selling/Cost Prices |
0 |
|
Department |
A |
|
Stock Type |
X |
|
Min & Max |
0 |
|
And leave the rest unaltered |
|
To sell any grocery item enter 'A' as the bar-code and type in the price. The computer will generate an end of day report with the gross taking and total number of items sold. As time permits or when new stock arrives enter the individual items under department 'N'.
You may wish to enter all stock from one part of your shop first.
0.3 Hints for Stock Database
Some planning for your database will help with its operation. It will require more work to change it later.
Department: Look at your stock and divide it into departments Read section 0.2 and 5.1 (subsection departments) for suggestions.
Bar-codes: Read section 5.1 (subsection bar-codes). If using your own codes put in filling zeros.
Best Without zeros A001 A1 Codes sorted without filling zeros appear A002 A10 out of order when sorted by the computer. A010 A2
Item: Use the main word to describe your stock first, This helps in find items by description.
Examples:
Jam Plum instead of Plum Jam Bearing Hoover Motor instead of Hoover Motor Bearing
Image not in current window program.
Image Files: (If used) It may be best to use the same name for the stock and the image file. Remember that DOS file names are limited to eight (8) characters (plus and extension that is determined by your image viewer)
Return to Index or go to next page. (Installation)