Manager Function (End of Day)

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D14 End of Day Procedures

D14.1 General Procedures

The following should be done at the end of a trading period. This is usually at the end of the day but can be the end of the week for small trading volumes. Run the CMS.Man.exe program. Logon as a user.

These windows have some common operations by clicking on the tool bar::

Prints the report using report printer. (Not yet)

Creates a text file that can be viewed and printed from NotePad etc. It is created in \txt\?????.txt

Reset the file for a new trading period.

Close Report leaving as is.

Move about in the report, they are: First, Previous, Next, Last

Note: to prevent accidental loss of information you are required to enter the day and click Yes button. The program allow you to change your mind. The information needs to be printed before clearing.

The following are in the recommended order as listed in the EOD menu:

D14.1 Today's Takings

Give a summary of all money transactions, which can be printed. Record or print this number before doing the next operation. When you type 'Y' to 'Reset Till and Save' this clears all the numbers and sets a new float. It also saves a summary in INCOME.DBF file with the date. Reset the till is at the end of this part..

D14.2 Register Records

This selection gives a copy of the cash register print-out. These may be printed from the 'List' selection. An alternative is to keep a magnetic record on a floppy disk by selecting 'Copy to A:'. Now select 'Reset' so that you can start tomorrows record with a clean sheet. See Appendix B for keeping docket records.

D14.3 Register Summary

This selection gives a summary of all sales and payments. Repeat the same procedure as above.

Codes:

Ca =

Cash

 

P =

Purchases

Ac =

Accounts

 

D =

Lay-bye Deposit

Ch =

Cheque

 

L =

Lay-bye Payments

C1 =

Card 1

 

A =

Accounts Payments

C2 =

Card 2

 

 

 

C3 =

Card 3

 

 

 

D14.4 Till Transfer

List all cash taken from the till. Print and reset.

D14.5 Backup

Do this after the Sales History (if done). This copies the essential data files to ..CMS/BAK where they can be copied to an independent media using windows. The media can be floppy disks, USB memory or CD. Suggest that you have a copy (media) for each day trading. Label the disks 'Monday's Backup' etc. In the following week the disk can be reused, the program just overwrites the existing files. Hopefully you will never have to use these disks to recover the files. See recovering from a hard disk failure on how to use these disks.

D14.6 Sales History

D14.6.1 Report

Prints a report of items sold, when printed do the next step (D14.2). This is a “report” print out seeAB0.1. This can be done daily, weekly or monthly to suit your business sale volume.

D14.6.2 Update (End of Month)

Transfer the number sold from current (today's) sales to the sales for the current month

D14.6.3 Update (End of Year)

Transfer the number sold from current year to the previous year.

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