CMS_Settings

(CMS_Set.exe)



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F1 Business Name

This is where you enter your business name etc. and the starting tax invoice or receipt number.

F2 ODBC

This is no longer used, see Appendx A.

F3 Docket Set-Up

This will change in later version.

Line Feed at top of page: Allows blank lines to print on preprinted letter heads.

Form Feed or Line Feeds: used to clear the paper from the printer

Default Print: tick for automatic print the docket (DOS print )

Print using DOS: File name for DOS print.

Open Draw: not yet for windows

F4 GST

Used to set the GST rate. GST can be added to the prices or be included in the price. GST-divide is the number to divide the total with included GST to calculate the GST. For 10% it is 11. Example: a docket with a total of $33.00 will have a GST of $3.00, (30.00 +3.00=33.00)

F5 Bar-codes

In a later version

F6 Users

The following operations can be done on the users or operators:
Note upper and lower case is different is different for login initials and password.


F6.1 View/Edit Users
. Change the users.

F6.1.1 Edit. Edit the highlighted user.

F6.2 New User. Creates a new user. The new user is created with a blank password. The user can then set it to there own password under the 'Login” menu.

F6.3 Order/Sort. Arranges the user list in order for E4.1. It is sorted on the user name, and not initials or the name printed on the dockets.

E6.4 Pack. Removes the deleted records from the file. Always do after you delete a user. (More information see C5.2.2.)

F6.5 New & Edit User Window. The following Information is required or displayed: User Initials for login (3 characters), a user name used to sort the user names in alphabetical order. (Suggest enter as Surname followed by first name). A shortened name for dockets and reports. The level you allow the user is allowed to use the system (see F6.5.1). The “Time Out” is the time in minutes which a user has in idle time before they are auto-logged off . It is taken from the last time a main menu item is selected. The time out time will depend on the physical security of your computer system and the number of different users.
Hint: It may be necessary to have two users for the higher users with a multiple user system. Use the lower one for sales and the higher one for the manager functions.
Each three programs (CMS_Sales.exe, CMS_man.exe and CMS_Set.exe) will have it own login and time out.

F7 Codes

Edit/View. This menu item is used to edit or view your codes as listed below.

Sales Departments. The program uses sales codes (Departments) to group sales into different types. (Also see 6: Adding New Product to the Computer: Department.) These are recorded to be printed and will be used more in a future version.

Expense codes. (Also see E2: Expense codes) Expenses are group into 26 different codes one for each letter of the alphabet. Some codes have special functions and handle the data in different ways. The first four letters (ABCDE) are for stock/parts and consumables. A to D are for your most common suppliers and E is for all other suppliers. This is to see how much you are spending with each supplier.

The last three codes also have a special use. And a separate list is kept which can be viewed or printed by menu selecting “Expense”, “Codes XYZ”... in the manger program (CMS_Man.exe)
Code X is for other expenses not covered by the other codes. A separate list is kept. It is suitable for expenses that are paid once each year. This allow more than many more expense types.
Code Y is for Non-deductible (Taxes & Fines) such as payment to Australian Tax Office for GST.
Code Z is for Capital expenses. The program does not keep a record of capital items for depreciation for taxation purposes. You need to keep a separate record for this using other means.

Important Note:
Do not change during the year, except for correcting spelling errors. Once a dollar value is stored in an expense code it cannot be changed. Therefore only make changes at the start of the financial year. The values are stored on a monthly bases i.e. 0607 for July 2006, 0608 for August 2006 etc.

F8 Directory

Use to print the folder (directory) to a printer. This does not work with all versions of windows. It can be printed using any of the following methods: