(CMS_Set.exe)
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This is where you enter your business name etc. and the starting tax invoice or receipt number.
This is no longer used, see Appendx A.
This will change in later version.
Line Feed at top of page: Allows blank lines to print on preprinted letter heads.
Form Feed or Line Feeds: used to clear the paper from the printer
Default Print: tick for automatic print the docket (DOS print )
Print using DOS: File name for DOS print.
Open Draw: not yet for windows
Used to set the GST rate. GST can be added to the prices or be included in the price. GST-divide is the number to divide the total with included GST to calculate the GST. For 10% it is 11. Example: a docket with a total of $33.00 will have a GST of $3.00, (30.00 +3.00=33.00)
In a later version
The following operations can be done on the users or operators:
Note upper and lower case is different is different for login
initials and password.
F6.1 View/Edit Users. Change the users.
F6.1.1 Edit. Edit the highlighted user.
F6.1.2 Delete User. Delete the highlighted user. To remove the user from the file menu select: “User”, “Pack”. See C6.4.
F6.1.3 New Password. If a user forgets the password use this to set it to a blank. The user can then set it to there own password under the 'Login” menu. (You do not have to be login to change a password as you input your user initials, old password (blank) and the new password twice to check correct typing.)
F6.2 New User. Creates a new user. The new user is created with a blank password. The user can then set it to there own password under the 'Login” menu.
F6.3 Order/Sort. Arranges the user list in order for E4.1. It is sorted on the user name, and not initials or the name printed on the dockets.
E6.4 Pack. Removes the deleted records from the file. Always do after you delete a user. (More information see C5.2.2.)
F6.5 New & Edit User Window. The following Information
is required or displayed: User Initials for login (3 characters), a
user name used to sort the user names in alphabetical order. (Suggest
enter as Surname followed by first name). A shortened name for
dockets and reports. The level you allow the user is allowed to use
the system (see F6.5.1). The “Time Out” is the time in
minutes which a user has in idle time before they are auto-logged off
. It is taken from the last time a main menu item is selected. The
time out time will depend on the physical security of your computer
system and the number of different users.
Hint: It may be
necessary to have two users for the higher users with a multiple user
system. Use the lower one for sales and the higher one for the
manager functions.
Each three programs (CMS_Sales.exe, CMS_man.exe
and CMS_Set.exe) will have it own login and time out.
F6.5.1 User Levels. This set how much a given user can
do.
1. Sales only
2. Previous plus stock control
3.
Previous plus end of day functions (Till balance)
4. Previous
plus book keeping (Enter expenses etc.)
5. All (the owner)
This
information is also displayed on the window.
Edit/View. This menu item is used to edit or view your codes as listed below.
Sales Departments. The program uses sales codes (Departments) to group sales into different types. (Also see 6: Adding New Product to the Computer: Department.) These are recorded to be printed and will be used more in a future version.
Expense codes. (Also see E2: Expense codes) Expenses are group into 26 different codes one for each letter of the alphabet. Some codes have special functions and handle the data in different ways. The first four letters (ABCDE) are for stock/parts and consumables. A to D are for your most common suppliers and E is for all other suppliers. This is to see how much you are spending with each supplier.
The last three codes also have a special use. And a separate list
is kept which can be viewed or printed by menu selecting “Expense”,
“Codes XYZ”... in the manger program (CMS_Man.exe)
Code
X is for other expenses not covered by the other codes. A separate
list is kept. It is suitable for expenses that are paid once each
year. This allow more than many more expense types.
Code Y is for
Non-deductible (Taxes & Fines) such as payment to Australian Tax
Office for GST.
Code Z is for Capital expenses. The program does
not keep a record of capital items for depreciation for taxation
purposes. You need to keep a separate record for this using other
means.
Important Note:
Do not change during the
year, except for correcting spelling errors. Once a dollar value is
stored in an expense code it cannot be changed. Therefore only make
changes at the start of the financial year. The
values are stored on a monthly bases i.e. 0607 for July 2006, 0608
for August 2006 etc.
Use to print the folder (directory) to a printer. This does not work with all versions of windows. It can be printed using any of the following methods:
Print using “Last Docket” in CMS_Sales
It creates a text file (..CMS\TXT\Dir.txt) in the 'TXT folder. This can be printed using 'notepad' or other editor or word processor that can open a text file.
It creates a DBase 3 file (...CMS/Dir.dbf) in the current folder. This can be opened with a suitable program.